Authentisierung

• Authentication

  The nEHS registry offers the following methods of direct and rapid online authentication:

  • For natural persons, the online ID card function of the ID card may be used, provided the following conditions are met:
    
    • ID card app2 has been installed and started
    • the online ID card function of the ID card is activated
    • and NFC-enabled smartphone or card reader for ID cards
  • For legal entities, the ELSTER organisation certificate of the tax administration may be used, provided the following conditions are met:
    
    • the ELSTER organisation certificate of the company as well as the corresponding password must be available
    • the ELSTER organisation certificate must be activated for non-tax purposes (this can also be done during authentication).

  Applicants who cannot use ELSTER or the online ID function must have the application legally signed by the person(s) authorised to sign, scan it and then attach it to the account application in the nEHS registry (see below). Once an account holder (KI) has been registered and named for an account, they can act as an KI with their access data at the nEHS Registry (login name, password and token) without the need for another authentication via ELSTER certificate, online ID card function or upload of a signed application.

  Detailed information on the required authentication methods can be found in the announcement pursuant to Section 17(1) of the BEHG of 21/04/2021 in the Federal Gazette (BAnz AT 14/05/2021 B10). Please note that the provisions from Section I(5 and 6) are suspended for the time being.

  Further information

  • Bundesanzeiger: elektronische Schriftformerfordernis BAnz AT 14.05.2021 B10
  • AusweisApp2: Das brauchen Sie
  • Online Ausweisen - so funktioniert's
  • Kompatible Kartenleser für die Nutzung der Online-Ausweisfunktion
• Entry of data and transmission of supporting documents

  Account holders (KI) and authorised representatives (kbP) must enter personal details and upload the necessary supporting documents in the registration form to complete the registration. If they use ELSTER or the online ID function, some personal details are added directly to the registration form.

• Supporting documents of account holders (KI)

  Account holders who are not applying for a facilitated account or do not possess an open account in the Union Registry or the Upstream Emission Reduction Registry (see above), must submit at least the following supporting documents:

  For compliance accounts

  Legal entities

  If authentication via ELSTER is not used or the entity is not registered in a German commercial, association, partnership or cooperative registry: a proof of registration of the legal entity is required
  Natural persons

  Supporting documents for account holders (KI), natural persons

  Account holder (ordinary person)		Evidence of identity	Evidence of permanent residence	Evidence of an open bank account in the EEA	Certificate of conduct
  Facilitated account opening	Low fuel emissions	Not necessary	Not necessary	Not necessary	Not necessary
  Other executions	Open account in the Union Registry or UER Registry	Not necessary	Not necessary	Not necessary	Not necessary
  Use of the online ID card function		Not necessary	Not necessary	Necessary	Necessary (for trading accounts)
  No use of the online ID card function	Permanent residence is shown on the evidence of identity	Necessary	Not necessary	Necessary	Necessary (for trading accounts)
  	Permanent residence is not shown on the evidence of identity	Necessary	Necessary	Necessary	Necessary (for trading accounts)

  For trading accounts

  Legal entities

  1. If authentication via ELSTER is not used or the person is not registered with a German commercial, association, partnership or cooperative registry: a proof of registration of the legal entity is required
  2. Evidence of an open bank account in the European Economic Area
  3. details of the beneficial owners in accordance with Directive (EU) 2015/849
  4. a list of the managers

  Supporting documents for account holders (KI), natural persons

  Account holder (ordinary person)		Evidence of identity	Evidence of permanent residence	Evidence of an open bank account in the EEA	Certificate of conduct
  Facilitated account opening	Low fuel emissions	Not necessary	Not necessary	Not necessary	Not necessary
  Other executions	Open account in the Union Registry or UER Registry	Not necessary	Not necessary	Not necessary	Not necessary
  Use of the online ID card function		Not necessary	Not necessary	Necessary	Necessary (for trading accounts)
  No use of the online ID card function	Permanent residence is shown on the evidence of identity	Necessary	Not necessary	Necessary	Necessary (for trading accounts)
  	Permanent residence is not shown on the evidence of identity	Necessary	Necessary	Necessary	Necessary (for trading accounts)

  If the documents have not been issued in English or German, a certified translation in German or English must also be submitted. The date of issue of the documents under 2c) and 3. must not be older than three months.

• Supporting documents of authorised representatives (kbP)

  Supporting documents of authorised representatives

  Authorised representative		Proof of identity	Evident of permanent residence	Certificate of good conduct
  Facilitated account opening	Account holders with low fuel emissions	Not necessary	Not necessary	Not necessary
  Other executions	Appointed as kbP in the Union Registry or UER Registry	Not necessary	Not necessary	Not necessary
  Use of the online ID card function		Not necessary	Not necessary	Necessary
  No use of the online ID card function	Permanent residence is shown on the evidence of identity	Necessary	Not necessary	Necessary
  	Permanent residence is not shown on the evidence of identity	Necessary	Necessary	Necessary

  If the documents are not issued in English or German, a certified translation into German or English is also required. The date of issue of the documents under 2c) and 3. must be within the last three months.

• Initial login and two-factor authentication setup

  Upon completion of registration, individuals will receive an email with their login name and personal identifier. You can log into the nEHS registry using your login name and the password you chose during registration.

  When you log in for the first time, you will be prompted to set up two-factor authentication. To scan, you need an OTP hardware token generator or an OTP app on your mobile device (for example, smartphone). You will find a variety of free OTP apps in the popular app stores. Scan the displayed QR code (1.) and enter your password (2.) as well as the token (3.) that is displayed in your app or token generator.

  

  Please note the following instructions

  • The mobile device or the token generator must be set to the correct time. Use the time in the footer of the nEHS registry (4.) for adjustment.
  • The QR code is only displayed during the initial setup. You should therefore save or print out the QR code in encrypted form and only keep a paper copy in a safe place.
  • You can set up several OTP processes (for example one with a token generator and another one on your smartphone) so that you can still access the account if you lose a device. This also allows you to switch from an old device to a new one.

• Selection of the security settings

  The following security settings can be selected when submitting the account application:

  • 4-eyes principle for transactions and processes.
    Security-sensitive steps such as transactions, can only be carried out with confirmation by a second kbP who has the appropriate rights. For security reasons, we advise you to use the 4-eyes principle.
  • Transfers only to accounts in the beneficiary account list (EKL).
    Transfers can only be made to accounts that have previously been added to the EKL. An account will be added to the EKL only after a delay of three working days.
• Rights of authorised representatives (kbPs)

  Authorised representatives (kbPs) are added to an account via their personal identifier. Please note that only those kbPs who have initially logged in and have set up their OTP procedure (see above) can be added to the application for an account. In this procedure, the account holder (KI) can grant them the following rights:

  Read-only

  kbPs can only view the account but cannot initiate or confirm transactions and processes.

  Initiator

  kbPs can only initiate transactions and processes when the 4-eyes principle is set up, but not confirm them. If the 2-eyes principle is set up, this role cannot to be selected.

  Approver

  kbPs can only confirm transactions and processes initiated by other kbPs when the 4-eyes principle is set up. If the 2-eyes principle is set up, this role cannot to be selected.

  Initiator/Approver

  kbPs can initiate and confirm transactions and processes if the 4-eyes principle is set up, but not those initiated by themselves. If the 2-eyes principle is set up, they can carry out transactions and processes autonomously.

  If the 4-eyes principle is activated for the account for security reasons, please note the correct combination of roles:

  Combinations of roles in the 4-eyes principle

  Rights	Initiator	Approver	Initiator/Approver
  Initiator	Not possible	Possible	Possible
  Approver	Possible	Not possible	Possible
  Initiator/Approver	Possible	Possible	Possible

• Finalisation and submission of the application

  Account holders who have not provided proof of identity using ELSTER or the online ID card must still sign the account application in a legally binding way and upload it to the nEHS registry. This can only be done using the KI’s login via the following path: Accounts (Konten) tab (1.) > Operations and fees (Vorgänge und Kosten) (2.). The submitted account application is then visible (if necessary, please use the filter options offered). You will find the Actions (Aktionen) column on the far right and an upload function (3.) below it, which you can use to upload the signed application (4.).

  

• Annual confirmation of account details

  KIs or kbPs must confirm that the account details in the nEHS registry are complete, up-to-date and correct by 31/07 of each year. It is sufficient if the KI or one of the kbPs logs in via the Accounts (Konten) tab (1.) > Operations and Fees (Vorgänge und Gebühren) > Accounts (Konten) (2.) and confirms this online (3.). If the data of the KI and kbP are incomplete, no longer up-to-date or incorrect, they can only be updated by the respective person themselves using their login.

  If confirmation has not been received, the account will be blocked as of 01/08. If the confirmation is made at a later date, the account will be unblocked immediately.

  

  If confirmation has not been received, the account will be blocked as of 01/08. If the confirmation is made at a later date, the account will be unblocked immediately.

• Changing registration data

  KIs and kbPs can request a change in their registration data and/or submit additional verification documents. Please log in as KI or kbP and then click on the Person tab in the top right-hand corner using your name or the company name (1.). Then select User information (Nutzerinformation) > Change registration (Registrierung ändern)(2.).

  

• Adding or deleting authorised representatives

  KIs can use the Accounts (Konten) tab (1.) > Accounts and new transactions (Konten und neue Transaktionen)(2.) > Account holder (Kontoinhaber)(3.) to select the overview for a specific account and manage the account’s kbPs.

  

• Cancel the status ‘Surrender only‘

  If account holders want to cancel the account status ‘Surrender only‘(Ausschließlich Abgabe), they should access the account overview (see right) and click on Actions (Aktionen) > Cancel account status ‘Surrender only‘ (Ausschließlich Abgabe)(1.). If any information or evidence is missing for the kbP’s or the KI’s application, you will be notified (2.).

  

  Proceed as follows if data or documents are missing:

  1. Please log in as the account holder (KI) and/or authorised representative (kbP). Click on the Person tab using your name or the company name.
  2. Change your registration under User information (Nutzerinformationen) > Change registration (Registrierung ändern). Unselect the option ‘Facilitated account application’ (Erleichterter Kontoantrag), complete missing data and supporting documents.
  3. Please inform us of your registration change via our Customer Service by email. Indicate the identifier of your registration change. This change number will be displayed after the registration change has been completed and it will also appear on your PDF confirmation.
  4. We, the DEHSt, must confirm your registration change.
  5. Once confirmed, please log into the nEHS registry as an KI. Proceed to the Person tab using the name of the account holder > Actions (Aktionen) > cancel Account status ‘Surrender only‘ (Ausschließlich Abgabe). Enter your token and make the application.

  Further information

  • Contact

• Transfer
  • Transfer to another trading or compliance account can only be carried out in ‘Open’ account status
  • Execution depends on the Recipient Account List (EKL) settings.
  • Entry of additional data on the legal transaction is necessary.
  • Delayed transaction
    
    • Initiation on a working day before 12:00 CET – execution at 12:00 CET of the following working day.
    • Initiation on a working day after 12:00 CET – execution at 12:00 CET on the second working day after the day of initiation.
    • the kbP can abort the transmission within the delay period.
• Surrender
  • Transaction to fulfil the surrender obligation pursuant to Section 8 BEHG.
  • Depreciation of nEZs with offsetting against the emissions of a given year. Surplus surrenders are not offset against subsequent years.
  • It can also be carried out from a blocked account.
  • Transaction is executed without transaction delay.
• Deletion
  • Transaction for depreciation of nEZs.
  • Without offsetting against emissions pursuant to the Fuel Emissions Trading Act. Note the important difference to Surrender (see above).
  • Transaction is executed without delay.
• Impact of status on transactions

  In addition to the account status, whether the 2-eyes or 4-eyes principle has been selected is critical for the execution of all transactions.

  The status of an account can be viewed and changed via the Accounts (Konten) tab (1.) > Accounts and new transactions (Konten und neue Transaktionen)(2.) > Click on the account holder (3.).

  

  The status is displayed directly in the Account overview (4.). After clicking on Account security (Kontosicherheit) in the right margin column, whether the 2-eyes or 4-eyes principle has been set is displayed (5.) and what rights the designated kbPs have.

• Transactions with emission allowances from previous years

  Account holders with compliance accounts can choose whether they want to receive nEZs of previous years to their accounts in the account settings via Accounts and new transactions (Konten und neue Transaktionen) > Click on the account holder name. The default setting prohibits this, however, account holders can change the account setting and be exempted from the transaction restriction. To do this, you must log in as the account holder and change the account settings via Accounts (Konten) > Accounts and New Transactions (Konten und neue Transaktionen) > Click on Account Holder tab, then click on Actions and then select Change (Ändern). You can then remove the tick from ‘Transactions with nEZs of previous years – Stop incoming transactions with nEZs of previous years as of 01/10’. You must then select Save (Speichern) > Continue (Weiter). Please note that this change does not require confirmation by the Registry Administration.